It is an expectation that all students will act in a respectful way that reflects the vision, mission and values of KICS. Disrespect, in any form will not be tolerated, towards anyone. It is expected that every member of the KICS community treat one another, and any guests on campus, or at any event where KICS is represented, with respect. The use of profanity, derogatory statements, harassing or sexist remarks will not be allowed. Any such actions will result in discipline from the school.
For all KICS programs (parent meetings, concerts, etc), primary students must be accompanied by a parent or responsible adult. If a student is not accompanied, parents will be charged $100 for each occurrence.
Regular attendance is important. While some missed assignments may be made up, the dynamics of classroom interaction are valuable to the learning experience. Therefore, KICS has established a maximum number of absences allowed in order to receive full credit, full grades or promotion for a class.
A maximum number of nine (9) excused school days may be missed during a semester. Students exceeding the 9 days are at risk for retention in their respective grade level or of being denied credit for the semester. Attendance requirements begin and end with the school calendar. Secondary students and parents of primary students are responsible for getting assignments from teachers. Students will have one day to make up the work for each day absent.
An excused absence must involve a doctor’s note and/or notification from a parent.
Extended and Planned Absences
Extended absences will only be permitted for reasons of sickness, missionary home assignment/furlough, missionary conference or pre-approved essential travel need.
Extended (more than 18 school days) absences must be approved a minimum of two weeks in advance by the Director unless the extended absence is due to an illness or emergency situation. In the event of an illness or emergency, the school should be notified as soon as possible.
Extended and accumulated absences shall not exceed 10% (18 days) of the total school days. If a student misses more than 10% of scheduled classes, credit may not be given for the course, and promotion for the next grade may not be granted. In cases of injury or long-term illness, the school may provide or approve home tutoring and/or other arrangements to satisfy attendance requirements.
Mission agencies – or the home church in the case of tentmakers – must confirm approval of home assignment dates in writing to the school. This applies to preapproved mission agencies. The dates of missionary conferences need to be confirmed by the mission agency in writing to the school, and such an absence must fit within the total annual 18-day limit.
If an extended absence is approved, parents must then agree on an alternative education plan with their child’s teacher(s) and approved by the appropriate principal.
Any deficit in learning due to absences may be rectified at the expense of the parents.
KICS has established attendance and tardiness standards to help students gain maximum benefit from the education provided. Tardiness applies to secondary students.
Students are expected to arrive at school and to class on time. This is a matter of courtesy and responsibility. If a primary student arrives late to school, more than 3 times, the Principal will contact the parents, and further discipline will follow. If a secondary student arrives late to school, this will be considered a tardy and the tardy policy below will be in effect.
Consequences for Tardies
- 1st Tardy – Warning and conversation with Student by Teacher
- 2nd Tardy – Parent notification by Administration
- 3rd Tardy – Parent contact and lunch detention by Administrator
- 4th Tardy – Parent contact and after-school detention by Administration.
- 5th Tardy (and more) – Progressive discipline by Administrator
Any student who is not in class, prepared, and positioned for learning before the bell rings each period is considered tardy. Each Teacher in every class keeps classroom tardy records. Clerical Staff and Administration keep school-wide tardy records. Tardy records accrue throughout the semester.
The school day ends at 3:30p.m. Primary students are expected to be picked up between 3:30-3:45 p.m. If a primary student has not been picked up by 3:45, a parent will be contacted. If a primary student accrues more than 3 late pickups, a $50 fine will be applied for each late pickup beyond 3. If students are in an after school activity, they must be picked up within 15 minutes of the activity ending.
Secondary students are expected to exit campus between 3:30-3:45p.m. If staying on campus (including the campus and sidewalk), they must be in an approved after school activity or meeting with a teacher. Students are not allowed to just “wait” for their ride or driver on the sidewalk. This will count as a late pickup. If a secondary student accrues more than 3 late pickups, a $50 fine will be applied for each late pickup beyond 3.
Secondary students leave campus of their own volition. Students and parents are responsible for their actions when they leave the school gate.
Students will not be allowed to wait on campus to wait for their siblings involved in an afterschool activity. Parents must make appropriate arrangements for pickup.
If necessary, parents may withdraw a child before the end of the school day for reasons of student illness, medical appointment, or emergency only. When doing so, parents must follow the following protocol:
Advance notice to the school in writing is requested for an early dismissal, if planned.
Parents of all students must report to the school receptionist and sign the student out.
A student will not be dismissed unless his/her parent is present. Students may not sign themselves out.
Students and staff shall reflect the Christian values of the school through appropriate dress.
Guidelines and Expectations
- Students at KICS may select clothing and accessories reflecting personal taste and style while remaining within the school guidelines of adhering to Biblical values, modesty, cleanliness, neatness, and respect for the host country norms.
- Parents are expected to exercise wisdom and discretion in ensuring that their children adhere to the dress code.
- In addition to the guidelines listed below, the administration will be deemed the final arbiter on any clothing or accessories appropriateness for school, ensuring it will complement the educational process, purpose, and values of the school.
- If a student is found in violation of dress code, they will be instructed to resolve the issue before returning to class. This could include calling home for a change of clothes or borrowing from a friend or being issued a KICS shirt from the administration. If unable or unwilling to resolve the issue, a detention and progressive discipline may be implemented.
- Clothing must completely cover cleavage, midriffs, thighs, and undergarments at all times.
- Shoulder straps must be at least two fingers in width.
- There should be no skin showing below the armpit.
- Shorts, skirts, and dresses must be no more than 2 inches above the knee while seated.
- Trousers/shorts/skirts must be well secured at or above the waist.
- Clothing must be reasonably well fitting and not excessively baggy or over-sized.
- Clothing should not be provocative to highlight body features.
- Clothing must be clean and in good repair without holes, rips, tears or excessive fraying.
- Footwear must be worn at all times.
- Head coverings may be worn for religious purposes with the approval of the administration.
- Hats may be worn in passing time and lunch. In classes, it is up to the teacher’s discretion. Hoods may not be worn at anytime, unless to be used during a rain.
- Girls may wear make-up in moderation.
- Jewelry may be worn in moderation.
Prohibited Clothing and Accessories
- Clothing containing inappropriate or vulgar words.
- Clothing that promotes or advertises illegal substances.
- Clothing that promotes or advertises substances prohibited on campus.
- Clothing that promotes individuals, groups, lifestyles, or activities that are considered offensive, immoral, or illegal.
- Excessively tight-fitting or see-through clothing.
- Leggings by themselves or leggings that do not have shorts/skirts/dresses/long shirts that adhere to 2 inches width above the knee.
- Body piercings that detract from instruction.
- Plastic/rubber flip flops/without a hard sole.
Field Trip Attire
Field Trip attire should follow school dress code unless otherwise instructed by the teacher.
The use of personal electronic devices (PED) shall not be a distraction to learning.
Students are allowed to carry personal electronic devices (PEDs) to school, but must keep them off (silent) and put away throughout the day. Within a classroom, it is the teacher’s discretion as to if they will be used for learning purposes. PEDs are not to be used during lunches, breaks or passing times. If a PED and/or accessories becomes in evidence without the permission of the teacher, it will be confiscated and handed into the appropriate Administrator. The school is not responsible for lost, stolen, or damaged PEDs.
Students and parents must go through the school office to make contact with each other during the school day. Parents and students are not permitted to contact each other directly. All communication must go through the school office.
- The first time a PED is confiscated, a student may pick up the device at the School Office after school that day. This will be documented at the School Office.
- The second time a PED is confiscated; a parent must pick up the device at the School Office at their convenience.
- The third time a PED is confiscated; a parent must pick up the device at the School Office and an agreement must be made with the Administrator and parents. The student may be subject to discipline.
School Technology Restrictions
The student will not:
- Use any KICS technology system for illegal or commercial purposes including pirating, downloading, or making unauthorized copies of music, images, movies, shows, software, or any copyrighted material.
- Use any file sharing software to download or share files via the Internet.
- Use the KICS technology system to access inappropriate material, namely:
- Profanity, pornography, sexually explicit pictures or words, any material showing extreme violence or other obscene behavior.
- Instructions for doing illegal activities, such as: making bombs or drugs, creating computer malware, invading other people’s privacy, defrauding telecommunications companies, or obtaining unauthorized access.
- Use any means (external web proxies, asking staff to log into blocked sites, etc.) to bypass the KICS Firewall and/or Content Filter in order to view content that has been deemed inappropriate and blocked by KICS or to access appropriate sites which have been blocked during the school day to conserve bandwidth for academic purposes.
- Remove, replace, or tamper with the KICS serial number, asset tag, Operating System, or any other sticker on computer equipment.
- Move, tamper with, remove, exchange, or install any technology components at KICS without authorization from the KICS IT Coordinator.
- Download or install any software onto computer systems owned by KICS without prior authorization from the KICS IT Coordinator.
- Attempt to gain unauthorized access to any part of the KICS technology system resources or other people’s files, nor use the KICS technology system to illegally access other systems/servers on the Internet.
- Use any technology/software to gain unauthorized access to the Internet while connected to KICS technology. This includes proxy avoidance software, tunneling software, and VPN connections. (e.g. Hotspot Shield, Hide My IP, etc.)
- Use any computer login other than his/her own.
- Access or use email or website accounts (e.g. Facebook, Gmail) that are not his/her own.
- Share his/her login with anyone other than a responsible staff member.
- Send threatening, illegal, vulgar, obscene or harassing materials.
- Post false or defamatory information about any person or organization.
- Take the ideas and words of others and present them as if they were his/her own (plagiarism).
School Technology Responsibilities
The student will:
- Use caution and consideration when posting personal information or pictures of themselves or others on the Internet.
- Remove any information or pictures he/she has posted of another person at their request.
- Use extreme caution when he/she post information that might put KICS, or other students, staff, and families at risk and will remove any information deemed unsafe when asked by a responsible KICS staff member.
- Comply with instruction from KICS, the KICS IT Coordinator and the KICS Administration concerning his/her use of technologies, including the cancelation of his/her technology privileges if necessary.
- Limit his/her use of KICS storage (local hard drives as well as the storage provided on servers/the cloud) and email to school-related purposes and he/she will not use KICS file or cloud servers to store personal files, including pictures, music, movies, shows, etc.
- Keep his/her password a secret and log off after each session.
- Be held responsible for ALL use of their account.
- Report any possible security problems that he/she discovers to the KICS IT Coordinator or other responsible staff.
- Seek permission first if there is a legitimate reason for doing something prohibited above. The KICS IT Coordinator is happy to assist and find a solution that will serve legitimate needs.
- Be a good steward of the KICS Technology Resources, namely:
- Conserve Internet bandwidth for academic purposes (avoid movies, instant messaging, Skype, Internet radio, YouTube, chat, and other streaming media that will slow down the Internet for everyone)
- Back up important data files regularly.
- Use the school e-mail address for communicating school matters only.
- Report any violation of these guidelines by any individual to a responsible staff member.
If the KICS IT Coordinator, Administration, or staff have reason to believe that there has been a breach of policy the following steps will be taken:
- Information and documentation will be gathered as soon as it becomes apparent.
- A relevant KICS administrator will be notified immediately.
- A responsible KICS staff member and a KICS administrator will address the individual responsible for the device causing the breach of policy.
- If the device is property of KICS then the device will be confiscated and analyzed to determine the source of the problem.
- If the device is not property of KICS the owner will immediately provide the device so that KICS staff can determine the source of the problem.
- The issue will be discussed and the offending software will be removed and/or behavior will be discontinued.
- A course of action will be determined by the KICS Administration concerning the offense and discussed with the individual and parents.
- Written documentation will be recorded concerning the offense and the outcome.
Below is a list of the possible actions by the KICS Administration as a result of a breach of this policy and guidelines. Based on the severity of the occurrence one or more of these actions may be deemed appropriate.
- Verbal warning about the occurrence (parents will be notified)
- Suspension of technology access for a period of time as determined by the responsible administrator
- Revocation of all technology privileges for the remainder of the semester/year
- School suspension
- School expulsion
In order to ensure respect and prevent harm, it is a violation of KICS policy for a student to
be harassed, intimidated, or bullied by others in the school community, at school sponsored
events, or when such actions create a substantial disruption to the educational process. The
school community includes all students, school employees, school board members,
contractors, unpaid volunteers, families, patrons, and other visitors. Student(s) will not be
harassed because of their race, color, religion, ancestry, national origin, gender, sexual
orientation, mental or physical disability, or other distinguishing characteristics.
Any school staff who observes, overhears, or otherwise witnesses harassment, intimidation or
bullying or to whom such actions have been reported must take prompt and appropriate
action to stop the harassment and to prevent its reoccurrence.
KICS is committed to maintaining a learning environment in which all individuals treat each other with dignity and respect, and which is free from all forms of intimidation, exploitation and harassment, including sexual harassment and bullying. KICS is prepared to take action to prevent and correct any violations of this policy. Anyone who violates this policy will be subject to discipline, up to and including termination of enrollment or dismissal of employment. Harassment and bullying between employee/adult volunteer and student, student and student, and adult/student are all prohibited under this policy.
Students who feel that they have been subjected to conduct of a harassing nature and individuals who observe conduct of a harassing nature are encouraged to promptly report the matter to one of the school officials. Employees/volunteers who are aware of conduct of a harassing nature are required to report the matter to one of the school officials listed below. All complaints will be promptly investigated.
Please be aware that KICS has limited authority to deal with bullying or harassment that occurs outside the school day (e.g. SMS, Facebook, social media, etc. in the evenings or on weekends). That being said, any occurrence outside of school may be addressed if it interferes with the educational or social environment at KICS.
Kindness and respect are the positive opposites and are the way God treats us and expects us to treat others. (Ephesians 1:5, 2:7, 4:32) Bullying reflects an attitude that indicates a lack or loss of respect for another human being and thus devalues human life while wounding the other person’s spirit.
Bullying comes in different forms:
- Physical – acted out violence and attacks – aggressive behavior – hitting, kicking, pushing – getting others to hurt someone – stealing (including ‘borrowing’ without permission) of money, food, books, cell phones, PE items, and other personal items
- Verbal – Name-calling and put-downs, including racial comments. Talking badly about people behind their backs (rumors) – also includes the above through use of the Internet, cell phone, or other electronic communication devices
- Emotional – exclusion from a group (isolation) – behavior which is seen as threatening – intimidation – invasion or personal privacy
- Retaliation – when an aggressor harasses, intimidates, or bullies a student who has reported incidents of bullying.
Harassment, intimidation or bullying is an intentional electronic, written, verbal, or
physical act that:
- Physically harms a student or damages the student’s property; or
- Has the effect of substantially interfering with a student’s education; or
- Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or
- Has the effect of substantially disrupting the orderly operation of the school.
These behaviors will not be tolerated and is the basis for discipline up to and including dismissal from school.
In partnership with parents, students, and staff, KICS leadership is committed to the following four steps to try and prevent instances of HIB.
- Dissemination – Each year, the Director will ensure that our HIB policy is updated in the staff, student and parent handbooks. This will also include clear guidelines for how to report instances of HIB. This will also include links to the HIB incident reporting form.
- Education – Annually students will receive age-appropriate information on the recognition and prevention of harassment, intimidation or bullying at student orientation sessions and on other appropriate occasions.
- Training – Staff will receive annual training on the school’s policy and procedure, including staff roles and responsibilities, how to monitor common areas and the use of the school’s Incident Reporting Form.
- Prevention Strategies – The school will implement a range of prevention strategies including individual, classroom, and school-level approaches. Whenever possible, the school will implement evidence-based prevention programs that are designed to increase social competency, improve school climate, and eliminate harassment, intimidation and bullying in schools.
To report any instances of bullying or harassment, please contact the following, in writing, via e-mail:
- Elise Mosher, if the complaint involves a Primary student, staff, parent or volunteer.
- Chad McNatt, if the complaint involves a Secondary student, staff, parent or volunteer.
- Janet Murenzi, if the complaint involves anyone else within the KICS staff, parent or volunteer community.
- Benjamin Thomas if the complaint involves Elise Mosher, Chad McNatt or Janet Murenzi.
- Bryan Hixson, KICS Board Chairman if the complaint involves Benjamin Thomas.
No school employee, student, or volunteer may engage in reprisal or retaliation against a
targeted student, witness, or other person who brings forward information about an alleged
act of harassment, intimidation or bullying. Retaliation is prohibited and will result in
Steps to follow:
- Filing a Report of Harassment, Intimidation, or Bullying (HIB) Form.
- In order to protect a targeted student from retaliation, a student need not reveal his identity on a Report of Harassment, Intimidation, or Bullying (HIB) Form.
- The form may be filed anonymously, confidentially, or the student may choose to disclose his or her identity (non-confidential).
- In order to protect a targeted student from retaliation, a student need not reveal his identity on a Report of Harassment, Intimidation, or Bullying (HIB) Form.
- Receiving a Report of Harassment, Intimidation, or Bullying (HIB) Form. All staff are responsible for receiving oral and written reports.
- Any school staff who observes, overhears, or otherwise witnesses harassment, intimidation or bullying or to whom such actions have been reported must take prompt and appropriate action to stop the harassment and to prevent its reoccurrence.
- Staff who initially receive a report of harassment, intimidation or bullying that are not on the “KICS Harassment, Intimidation or Bullying (HIB) Incident Form” shall complete a copy of the form based on the report (oral, written, email, voicemail, phone conversation) he/she has received.
- Whenever possible staff who initially receive an oral or written report of harassment, intimidation or bullying shall attempt to resolve the incident immediately. If the incident is resolved to the satisfaction of the parties involved, or if the incident does not meet the definition of harassment, intimidation or bullying, no further action may be necessary under this procedure.
- Investigations of Unresolved, Severe, or Persistent Harassment, Intimidation and Bullying.
- All reports of unresolved, severe, or persistent harassment, intimidation or bullying will be investigated with reasonable promptness. Any student may have a trusted adult with them throughout the report and investigation process.
- Corrective Measures for the Aggressor
- After completion of the investigation, the school Director or designee will institute any corrective measures necessary.
- If in an investigation it is found that a student knowingly made a false allegation of harassment, intimidation or bullying, that student may be subject to corrective measures, including discipline.
- Targeted Student’s Right to Appeal
- If the complainant or parent/guardian is dissatisfied with the results of the investigation, they may appeal to the School Board.
- Discipline/Corrective Action
- The school will take prompt and equitable corrective measures within its authority on findings of harassment, intimidation or bullying. Depending on the severity of the conduct, corrective measures may include counseling, education, discipline, and/or referral to law enforcement.
- Support for the Targeted Student
- Persons found to have been subjected to harassment, intimidation or bullying will have appropriate district support services made available to them, and the adverse impact of the harassment on the student shall be addressed and remedied as appropriate.
No school employee, student, or volunteer may engage in reprisal or retaliation against a targeted student, witness, or other person who brings forward information about an alleged act of harassment, intimidation or bullying. Retaliation is prohibited and will result in appropriate discipline.
No form of initiation or “hazing” may be imposed on any students for any reason while attending KICS. The administration will decide disciplinary consequences for students involved in the promotion or implementation of such activity.
Tobacco, alcohol, pornography, illegal drugs, and substance abuse are not permitted on campus or at school activities. Look alike drugs or alcohol are not permitted on campus or school activities.
Any students found in violation of KICS’ vision and values at anytime, including off campus, may be held to the policies outlined in our student handbook, and dealt with accordingly by administration. KICS students are expected to represent KICS at all time, in school and out of school.
No weapons of any kind may be brought or used on campus, including guns, knives, sharp objects or any potentially dangerous objects.. No look-a-like weapons of any kind may be brought or used on campus. No toy weapons (guns, water guns, swords, bows and arrows, etc.) may be brought on campus.
Discipline shall be maintained at KICS in order to provide an environment conducive to quality Christian-based education and in order to maintain safety.
It is the desire of KICS to create a safe environment where all students may thrive. When a student’s behavior or attitude is in conflict with the standards of the school, every effort will be made to encourage the student to comply with these standards.
As a standard part of the discipline process, students will be expected to pursue reconciliation in all areas – materially and relationally. The appropriate administrator will lead a process towards conflict resolution.
Students with medical conditions affecting their behavior are expected to align their attitudes and behavior to school wide expectations.
As indicated below, there are three progressive categories of student misconduct. Depending on the severity of the misconduct, administration reserves the right to start the discipline at any of the three levels. Additionally, administration reserves the right to elevate the level of disciplinary action to the next level based on recurring violations.
Level 1: Minor Misconduct
Minor Misconduct: Behavior adversely affecting classroom instruction and campus order.
Minor misconduct may include noisiness, interrupting a teacher, not paying attention, class disruption, line jumping, making faces, littering, tardiness, etc.
Teachers will initially administer discipline such as
- Exclusion from selected activities
- Loss of class privileges
- Restricted campus movement
- Recess/lunch restrictions, etc.
- Financial restitution of damages
If inappropriate behavior continues the teacher will advise the parents and may request a parent student conference.
If students persist with these behaviors, the KICS administration will be contacted and a record will be kept in the student’s file on the database for the academic year.
Level 2: Major Misconduct
Major Misconduct: Behavior and attitudes jeopardizing classroom instruction and campus order.
Major misconduct may include blatant disobedience, disrespect of authority, damaging property, vandalism, vulgarity, inappropriate affection, skipping classes, bullying, harassment, intimidation, cursing, lying, stealing, cheating, dangerous horseplay, pushing, hitting, fighting, viewing pornography or possessing pornography, perpetual minor misconduct, etc.
For major misconduct, administration will notify a parent or request a parent conference with an administrator and administer appropriate discipline that may include:
- School community service
- After school detention
- Loss of campus privileges
- Financial restitution for damages
- Academic consequences (cheating)
- Additional learning
- In school suspension or
- Out of school suspension
A record of the major misconduct shall be held on the student’s file in the database. If the student persists with these behaviors, administration will deem them to be gross misconduct.
Level 3: Gross Misconduct
Gross Misconduct: Comprises unlawful acts, dangerous conduct and morality violations.
Gross misconduct includes use, possession or distribution of alcohol, tobacco and illegal substances, including look-alikes; use or possession of weapons or look a-likes; physical or verbal threats and assaults; sexual activity, perpetual Major misconduct, etc.
For acts of gross misconduct, administration may immediately suspend the student and request an urgent parent conference. Administration will then impose appropriate discipline.
- Enrollment revoked
- Financial restitution of damages
- Legal redress
- A record of the gross misconduct shall be held in the students file on the database.